Privacy Policy

The information below describes how the Ulster Aviation Society (UAS) manages your personal information in accordance with the law and your rights. It does not cover every situation so please read notices on forms, web pages or other points where you give us information about yourself. These will describe the specific uses we make of the information, the reasons and legal basis for holding it as well as your rights.

 

Information we may hold about you and why

 

This could include:

 

• in general, information you give us when you fill in forms, subscribe to our services, (for example, become a member, donate exhibits, provide sponsorship/donations, or attend events).

 

• when you volunteer with us, including to record that you have read our policies.

 

• to manage any feedback and complaints.

 

 

Fundraising

 

We may use your information in our legitimate interests to support our charitable work, or where we contact you by electronic means, with your consent, to:

 

• process any donations you make.  

 

• send you information about the UAS and its work.

 

• help manage our communications with you by sharing it with printers who publish the monthly Air Mail and who may send communications on our behalf.

 

• ascertain whether you might like to support us in kind towards our charitable objectives. We may use publicly available information about you to do this (for example websites or social media). We will always contact you first to see if you are happy to receive fundraising messages.

 

 

Information we collect on the website: Including the IP address of your computer, to:

 

• help keep our site safe and secure.

 

• ensure that content from our site is presented in the most effective manner for you and for your computer.

 

 

Who do we share your personal information with?

 

We may share your personal information:

 

• with contractors who publish our monthly printed magazine.

 

• where we are under a legal obligation to disclose or share your information for example to HM Customs and Excise where we have your written authority to claim from Gift Aid on donations.

 

 

Transferring information abroad

 

Your personal information will not be transferred, stored or processed outside the European Economic Area (“EEA”).

 

 

How long do we keep your information?

 

This will vary depending on the type of information, legal requirements or other justifications permitted by Data Protection Law. We have an Information Retention Policy which sets out retention periods. In some cases, we may keep information for a longer period for safeguarding reasons where we believe there is a potential risk to individuals. We keep information about some UAS members and officers for historical and research purposes, but this does not include addresses, or contact details.

 

 

Does the law allow this?

 

Data Protection law including the General Data Protection Regulation, Regulation sets out the principles we must adhere to, and other conditions which must be satisfied. Forms, webpages or other places where you submit information will describe how its use complies with the law. If you have any queries, please contact the Compliance Officer.

​